- OPEN DOOR POLICY
- WAIVER OF RESPONSIBILITY
- STUDENT RIGHTS AND RESPONSIBILITIES
- STUDENT RIGHT-TO-KNOW POLICY
- SEXUAL HARASSMENT POLICY
- CAMPUS SAFETY DEFINITIONS
- POLICIES AND PROCEDURES FOR RECEIVING ACCOMMODATIONS FOR A DISABILITY
- DISABILITY HARASSMENT POLICY
- DISABILITY GRIEVANCE PROCEDURE
- STUDENT CONDUCT
- STUDENT DISCIPLINE
- CRIMINAL BACKGROUND CHECKS
- PLAGIARISM POLICY AND CHEATING POLICY
- INCLEMENT WEATHER POLICY
- CAMPUS SECURITY POLICIES
- REPORTING CRIMINAL ACTIONS
- CIVIL RIGHTS COMPLAINTS
- INDIVIDUAL SAFETY PRACTICES
- SECURITY AND ACCESS POLICIES
- SECURITY OFFICERS
- ALCOHOLIC BEVERAGE, DRUG, AND WEAPONS POLICY
- CRIME REPORTS
- PRIVILEGE TO ATTEND CLASS
- DUE PROCESS FOR STUDENTS
- REPORTABLE COMMUNICABLE DISEASE POLICY
- PERFORMANCE MEASURES RESULTS
OPEN DOOR POLICY Edgecombe Community College operates under the OPEN DOOR POLICY of the N.C. System of Community Colleges. Any person, whether a high school graduate or nongraduate, who is 18 years old or older and is able to profit from further formal education may be served by the institution.The OPEN DOOR POLICY does not mean that there are no restrictions on admission to specified curriculums. Students are encouraged to enroll in programs which serve their needs and objectives in life, consistent with their backgrounds, aptitudes, and expressed interests. The restrictions on admission are flexible enough to allow each student opportunities to improve his/her educational status. Opportunities for preparatory or remedial studies are provided in the Basic Skills Center for students who lack specific academic skills necessary for admission to chosen programs.
WAIVER OF RESPONSIBILITY The College is in no way responsible for the quality of work performed or damages sustained in departments where services are rendered. Work in departments is performed by students as a learning experience. Students and staff receiving services from College departments are responsible for payment of material costs as determined by the respective instructors.
STUDENT RIGHTS AND RESPONSIBILITIES The rights of students as citizens are acknowledged and reaffirmed. Student rights include the privilege of education, the freedom to hear, to study, to write, and to exercise the rights of citizenship.
STUDENT RIGHT-TO-KNOW POLICY The Student Right-to-Know Act of 1990 requires ECC to compile and release institutionwide persistence rates to all students. The average rate of persistence toward degree completion of students at Edgecombe Community College is available in the Office of Student Services.
SEXUAL HARASSMENT POLICY Edgecombe Community College prohibits any form of sexual harassment involving any of its employees in the employment relationship or involving any College employee and a student of the College in the College relationship, whether it be in the form of a College employee sexually harassing a student or a student sexually harassing a College employee. The College has a firm belief and has established a policy that all employees are entitled to work and all students are entitled to learn in an environment free of discrimination or intimidation based on sex. Any act, comment, or behavior which is of a sexually suggestive or harassing nature and which in any way interferes with an employee’s or a student’s performance or creates an intimidating, hostile, or offensive environment is strictly prohibited. Any student or employee who feels that he/she has been subjected to sexual harassment may file a complaint with the Vice President of Student Services. Complaints involving the Vice President of Student Services should be filed with the President.
POLICIES AND PROCEDURES FOR RECEIVING ACCOMMODATIONS FOR A DISABILITY Edgecombe Community College recognizes its responsibility under Section 504 of the Rehabilitation Act of 1973 to provide equal access to education for students with disabilities. Support services are available to the hearing impaired, visually impaired, orthopedically handicapped, learning disabled, and other health impaired. It is the student’s responsibility to request reasonable accommodations and provide written documentation in a timely manner.
- Equal access to courses, programs, services, jobs, and activities offered by the College
- Equal opportunity to work, learn, and receive accommodations, academic adjustments, and/or auxiliary aids and services
- Confidentiality of information regarding their disability as applicable laws allow
- Information available in accessible formats. Student Responsibilities
- Meet qualifications and maintain essential institutional standards for the programs, courses, services, and activities
- Self-identify disability status in a reasonable and timely manner
- Provide disability documentation from a qualified professional that reflects the student’s current disability status, and how his/her disability limits participation in courses, programs, services, and activities
- Follow published procedures for obtaining academic adjustments and/or auxiliary aids and services
- Must pay for all testing and evaluations needed for documentation, if needed.
Americans with Disabilities Act
The Americans with Disabilities Act of 1990 (ADA) is the civil rights guarantee for persons with disabilities in the United States. It provides protection from discrimination for individuals on the basis of disability. The ADA extends civil rights protections for people with disabilities to employment in the public and private sectors, transportation, public accommodations, services provided by state and local government, and telecommunication relay services. Appropriate accommodations for students with disabilities are mandated for making modifications as needed in policies, practices, and procedures and for assuring accessibility of examinations and courses. This includes all aspects of academic and nonacademic activities including admissions and recruitment, admission to programs, academic adjustments, financial assistance, and counseling.
Statement of Self-Advocacy The College promotes student self-advocacy. Students are encouraged to approach instructors and to discuss any special needs they may have in a specific setting. This philosophy promotes independence and develops the skills students will need to function successfully in the world of work. The mission of ECC’s special needs services is to adapt ECC’s general services to the individual and specialized needs of students with disabilities for the purpose of providing equal access to all programs and facilities for “otherwise qualified” students with disabilities. Our goal is to integrate students with disabilities into the College and to help them participate and benefit from the programs and activities enjoyed by all students. Students who need disability accommodations must initiate contact with the special needs counselor. Federal law does not permit the College to collect information about a person’s disability during the admissions process. Therefore, it is the student’s responsibility to identify himself or herself and request services. The student must provide specific documentation of disability. All documentation and information regarding a student’s disability is kept confidential.
How to Receive Accommodations
- See special needs counselor.
- Sign release of information statement.
- Provide documentation.
- Plan accommodations.
- Appropriate information will be released to faculty once the above steps have been completed.
- Accommodations are provided in accordance with the specific needs of the student based upon the documentation of the disability.
Documentation has two main purposes: to establish that an individual has a disability and to describe and document the functional impact of the disability for use in establishing the need for and design of accommodations. Documentation will be used to evaluate requests for reasonable accommodations and/or auxiliary aids. The evaluation process will include the impact of the documentation on the goals and standards of the program, course, and/or activity. As appropriate to the disability, documentation should include the following seven criteria:
- A diagnostic statement identifying the disability, date of the most current diagnostic evaluation, and date of the original diagnosis.
- A description of the diagnostic tests, methods, and/or criteria used.
- A description of the current functional impact of the disability which includes specific test results and the examiner’s narrative interpretation.
- Treatment, medications, and/or assistive devices/services currently prescribed or in use.
- A description of the expected progression or stability of the impact of the disability over time, particularly the next few years.
- The credentials of the diagnosing professionals, if not clear from the letterhead or other forms.
- Documentation cannot be more than three years old.
Once the seven criteria expected to be included in documentation have been verified, recommendations for accommodations, adaptive devices, assistive services, compensatory strategies, and/or collateral support services will be considered. These guidelines were adapted from Longwood College, “What Documentation Do I Need – General Guidelines.”
DISABILITY HARASSMENT POLICY Edgecombe Community College prohibits any form of disability harassment involving any of its employees in the employment relationship or involving any College employee and a student of the College in the College relationship, whether it be in the form of a College employee harassing a student with a disability or a student with a disability harassing a College employee. The College has a firm belief and has established a policy that all employees are entitled to work and all students are entitled to learn in an environment free of discrimination based on a disability. Any act, comment, or behavior which is of a harassing nature and which in any way interferes with an employee or a student’s performance or creates an intimidating, hostile, or offensive environment is strictly prohibited. Any student or employee who feels he or she has been subjected to harassment due to a disability may file a complaint with the Vice President of Student Services. Complaints involving the Vice President of Student Services should be filed with the President.
DISABILITY GRIEVANCE PROCEDURE Students have the right to appeal any decisions about accommodations, discrimination, and/or harassment to the Vice President of Student Services within 10 days of the action. Should the student not wish to accept the decision of the Vice President of Student Services as final, he/she may appeal the decision to the President within 10 days of the Vice President’s decision.
STUDENT CONDUCT Students at Edgecombe Community College are expected to display the qualities of courtesy and integrity that characterize the behavior of adults. Conduct which would reflect unfavorably on the student or the College could result in termination of the student or students responsible. Students who negligently lose, damage, destroy, sell, or otherwise dispose of College property placed in their possession or entrusted to them will be charged for the full extent of the damage or loss and are subject to disciplinary action. Under no condition will alcoholic beverages, narcotics, illicit drugs, hallucinogens, barbiturates, or amphetamines be permitted on College property. Anyone known to be under the influence of same is prohibited from entering College property. Additionally, the introduction, possession, sale, exchange, and/or use thereof is considered grounds for dismissal and possible legal action. Students who engage in such acts as stealing, cheating, forgery, gambling, use of profane language, personal combat, and possession of firearms or dangerous weapons on College property are liable to disciplinary action. Personal cleanliness and property cleanliness are important phases of education and training. Students will be expected to make use of the disposal containers in the halls and in all areas of shops and classrooms.
STUDENT DISCIPLINE Self-discipline is an essential element of individual growth and development. Accordingly, students must display the qualities of courtesy, respect, and integrity that characterize the behavior of mature adults. All students are responsible to such rules as may be established by ECC and the Student Government Association. A student who violates any one or more of these rules is subject to disciplinary measures. A student’s enrollment may be terminated for misconduct determined by the Vice President of Student Services not to be in the best interests of the student and/or the College. Each administrator or faculty member is authorized to correct any infraction of accepted decorum anywhere on College property at any time. The responsibility for initiating disciplinary action arising from disruption, dishonesty, or plagiarism during a class is vested in the instructor. Appeals for cheating and plagiarism will be handled as a disciplinary action. When a student of the College is disciplined, dismissed, or suspended, the student is entitled to procedural due process and may have such due process by following the appeal procedure set out in the catalog.
CRIMINAL BACKGROUND CHECKS In allied health curricula, students are assigned clinical rotations in a number of participating agencies. Various accrediting bodies as well as state and federal mandates regulate these agencies. The accrediting bodies or state and federal regulations may require that allied health students, while practicing in a clinical sitting, undergo a criminal background check. If the student has a criminal conviction, the agency may refuse to allow the student to participate in the clinical experience. Edgecombe Community College recognizes and is fully supportive of the clinical agencies that choose to require criminal background checks of allied health students. If an allied health student is prohibited from participating in a clinical agency based on criminal background, the student will be notified promptly of his/her dismissal from the allied health program due to his/her inability to progress and complete the curriculum. The student will be referred to Student Services for additional career counseling. The criminal background check must be conducted by Castle Branch, Inc. The results of each criminal background check will be available to both the clinical agency and the student requesting the check. If the Human Resources Director of the clinical agency declines to allow clinical educational privileges at the facility based on the results of the criminalback ground check, the individual cannot progress in the program. Once the student has received a letter of acceptance from the Program Director, the individual should follow the steps for obtaining a criminal background check. All costs associated with criminal background checks will be the responsibility of the student.
PLAGIARISM POLICY AND CHEATING POLICY Edgecombe Community College has a serious concern about student plagiarism and cheating. The following is from the current text Allyn and Bacon Handbook by Rosen and Behrens, 5th edition. “In its most blatant form, plagiarism is an act of conscious deception: an attempt to pass off the ideas or the words of another as your own. Only slightly less guilty is the student who copies into his paper passages of text from sources without giving credit or using quotation marks.” The English faculty and the staff in the Tutoring Center will work with students to avoid plagiarism. Students are required to document all sources used for any paper or presentation that are not their own ideas or common knowledge. Proper techniques of paraphrasing, quoting and documenting sources may be found in the handbook and numerous other texts. Students are encouraged to refer to the Allyn and Bacon Handbook and other texts and to check with the instructor when in doubt. Students who plagiarize a paper in any course will receive an F in the course, provided proof is given by the instructor. If the student uses the work of others and tries to turn it in as his/her own work, or if the student cheats on a test or other assignment, the student will automatically receive an F in the course and will be sent to the Student Services Department to determine the status of remaining in college.
INCLEMENT WEATHER POLICY The decision to close the College or delay the opening during inclement weather or other emergency is the responsibility of the President or his/her designated representative. Announcements concerning school operation will be made by 6:30 a.m. on designated television stations for all day classes. Closing or delaying the program does not automatically close evening classes. Announcements will be made no later than 4 p.m. concerning evening classes. Announcements also will be available by calling the College telephone number (252) 823-5166 and on the website (www.edgecombe.edu). The following television stations will be notified of any closings or delays of the College: WRAL (TV) Channel 5 Raleigh WITN (TV) Channel 7 Washington WNCT (TV) Channel 9 Greenville WTVD (TV) Channel 11 Durham Commuters should exercise personal judgment concerning highway conditions regardless of College announcements, particularly those commuting from outlying areas. When classes are cancelled due to the closing of the College, make-up days will be added to the semester to ensure that students receive the full hours of instructional time that is required for each course.
CAMPUS SECURITY POLICIES In accordance with Title II, Public Law 101-542 and GS 74A, the Edgecombe Community College Board of Trustees has adopted the following policy: Edgecombe Community College will provide adequate security personnel and procedures to protect the safety of its students, faculty, and staff and to ensure the security of the College’s assets. It is the responsibility of every College employee and student to report crimes whenever they become aware of them. While on College property, all persons are expected and required to obey all federal, state, and local laws and ordinances, as well as College policies governing appropriate conduct. Persons who violate this policy will be subject to legal action determined appropriate by the ECC administration. ECC is dedicated to providing the opportunity to work and develop in a safe environment. However, prevention is everyone’s responsibility. Employees and students should become familiar with the procedures below to help ensure a safer environment at Edgecombe Community College.
REPORTING CRIMINAL ACTIONS Students and employees should report immediately any violation of criminal law to the Vice President of Administrative Services or the Director of the Rocky Mount campus during the day from 8 a.m. to 5 p.m. and to the Evening Director after 5 p.m. Students and employees also may go to the campus receptionist or dial “0” on any campus telephone in Tarboro and “320” on any campus phone in Rocky Mount to report a crime. If an emergency exists (the situation is too urgent to take the time to notify College officials first), a student or employee can obtain emergency assistance by dialing 911. Once the 911 call has been made, a College official should be notified directly or through the campus receptionist. The administrator will involve the appropriate law enforcement agency and assist the person reporting the crime in completing an ECC Incident Report (these are printed on green paper and located at the receptionist’s desk on each campus). The completed Incident Report should be sent to the Personnel Director’s office immediately. The ECC Health and Safety Committee will review all completed Incident Reports. The Committee may recommend action to the College’s Executive Council. Further review of and action related to any incident may occur up through the chain of command, including the College President and the Board of Trustees.
CIVIL RIGHTS COMPLAINTS Students who believe that an ECC employee or another ECC student has discriminated against them because of their gender should register their complaints with Susan Roberson, Student Counselor, at 823-5166, ext. 259. Her office is in the Student Services Department in Building A in Tarboro. Students who believe they have experienced discrimination because of a handicap or disability should register their complaint with Cathy Stephenson, Student Counselor, at 823-5166, ext. 331. Her office is in the Student Services Department on the Rocky Mount campus. Those who believe that they have experienced discrimination because of their race, age, religion, or national origin should report their complaints to Janice Tolson, Personnel Director, at 823-5166, ext. 262. Employees should report all civil rights complaints to the Personnel Director.
- Be alert and aware of your surroundings at all times. Your safety depends mostly upon your attitude and actions.
- Carry your handbag, book bag, or briefcase close to your body.
- Park near the last building you will be in for the day or evening.
- Remember to lock your vehicle.
- Note where you parked.
- When returning to your car, have your keys out and ready.
- If you commute to school by taxi or someone drops you off at school, wait for the taxi or your ride inside the lobby of the building to which your transportation will drive. If you cannot see approaching vehicles from inside the lobby, tell your ride to pick you up in front of Building A in Tarboro or in front of the Brock building in Rocky Mount. In these buildings, you can wait inside the lobby with the receptionist and easily see when your transportation arrives.
- Check the back seat and floorboard of your car before getting into it.
- Avoid walking alone in the dark; avoid shortcuts that go through poorly lit or confined areas.
- Walk in groups whenever possible.
- Walk confidently and look directly at passers-by.
- Do not leave any belongings (handbag, books, book bags, etc.) unattended.
- Go to the nearest campus phone and dial 0 in Tarboro or 320 in Rocky Mount to get the receptionist if any of the following occur:
- You see a suspicious person
- You see or have contact with someone behaving in a threatening or unusual manner
- You see people fighting
- You see someone other than a uniformed law enforcement officer with a weapon
- Your instincts tell you something is wrong.
SECURITY AND ACCESS POLICIES Edgecombe Community College is open to students, employees, and visitors who have legitimate business to conduct during normal operating hours of 8 a.m. to 10 p.m. on Monday through Thursday and 8 a.m. to 4 p.m. on Fridays. Any individual found to be interfering with the educational process or normal business operations or posing any threat whatsoever to students or employees will be escorted off campus. After normal business hours, community groups may gain access to the Tarboro campus by prior arrangement with the Business Office and to the Rocky Mount campus by arrangement with the office of the Director of the Rocky Mount campus.
SECURITY OFFICERS The Tarboro campus is located within the Town of Tarboro Police Department’s jurisdiction, and the Rocky Mount campus is located within the jurisdiction of the Rocky Mount City Police Department. Campus Security Officers on both campuses are empowered to protect the College community by enforcing local, state, and federal laws, as well as ECC rules and regulations.
ALCOHOLIC BEVERAGE, DRUG, AND WEAPONS POLICY Edgecombe Community College prohibits the possession, transportation, use, or sale of any alcoholic beverage within the property boundaries of the College. This policy applies to any student or employee of the College or visitor to ECC property. The Edgecombe Community College Student Code of Conduct specifically prohibits the use, possession, sale, or transportation of any controlled substance as defined by the North Carolina General Statutes. Within these statutes is the stipulation that even though a person may be under the influence of “legally prescribed medication,” that person is totally responsible for his or her behavior. The ECC Employee Handbook contains a “Drug Free Workplace Policy” statement, an acknowledgement of which is signed by all faculty and staff at their employment. This document is kept in the employee’s personnel file. All students, employees, and visitors are prohibited from using or carrying a dangerous weapon onto Edgecombe Community College property unless they are uniformed law officers. This prohibition applies to anything that can be construed or used as a weapon, such as firearms, knives, clubs, stun guns, etc. The Edgecombe Community College Student Code of Conduct specifically prohibits the use or possession of weapons and dangerous instruments on College properties as described in the North Carolina General Statutes. When violation of any of these policies and/or statutes is detected, the appropriate law enforcement agency will be called.
CRIME REPORTS The Executive Committee will authorize the notification of reported crimes to the ECC community when such crimes are considered to be a threat to students and employees of the College. A Crime Log is located at the receptionist’s desk on both campuses for public examination. This log is maintained by the Personnel Director and identifies the nature, date, time, and location of all crimes reported on ECC property within the most recent 60-day period. Older portions of the log are on file in the Personnel Director’s office and may be examined within 2 days of a written request. This report is completed annually and made available to students on the ECC Web site at www.edgecombe.edu. Employees may obtain a copy of each annual report from the Personnel Director’s office and on the College’s Web site. As required by Section 485 (a) and (f) of the Higher Education Act, the Personnel Director reports ECC crime statistics online to the National Campus Crime and Security Survey during the annual collection period of August 17 to October 17. The public may access the results of the survey online at www.ope.gov/security. Edgecombe Community College is committed to providing a safe and secure educational environment for faculty, staff, students, and visitors. All efforts will be made to ensure that the campus and everyone on it is safe and secure at all times. Crime awareness and prevention is everyone’s responsibility. Everyone must promote campus security and accept responsibility to take individual steps to protect themselves from becoming the victim of a crime.
PRIVILEGE TO ATTEND CLASS Only those individuals officially enrolled are allowed to be in the classroom during class hours, except for invited guests of the instructor or student(s) when present on official business. For example, children of students are not permitted to attend classes with their parent(s). Children also are not allowed to be on campus unattended while their parent(s) is in class.
DUE PROCESS FOR STUDENTS The Board of Trustees of Edgecombe Community College officially declares that all students have the right of due process of law as supported by the Fourteenth Amendment to the Constitution of the United States, with the approval of the following procedures:
PART 1. DISCIPLINARY DECISIONS
- Students have the right to appeal any disciplinary decisions to the Vice President of Student Services within 10 days of the disciplinary action.
- Should the student not wish to accept the decision of the Vice President of Student Services as final, he/she may appeal the decision to the President within 10 days of the Vice President’s decision.
- Should the student not wish to accept the decision of the President as final, he/she, within 10 days, may appeal to the Personnel Committee of the Board of Trustees by expressing the wish in writing to the President indicating the number and identity of those persons who will accompany him or her to the hearing. Failure to request a hearing within the time limit will be deemed a waiver of the opportunity to have such hearing.
- Upon receipt of the request for a hearing, the President shall immediately refer the request to the Personnel Committee. The committee shall establish a date for the hearing and notify the student of that date. The date shall not be less than 10 nor more than 20 days from the date of the request by the student.
- Should the student not wish to accept the decision of the Personnel Committee of the Board of Trustees as final, he or she may appeal directly to the Board of Trustees with the same procedures followed as in steps two and three above.
PART 2. GRADE APPEALS
A student enrolled in a class at Edgecombe Community College has the right to appeal a grade assigned to him/her. The following procedure will be followed by the student who desires to appeal a grade:
- The student must schedule an appointment with the instructor who has assigned the grade, discuss the matter with him/her, asking for a review of the basis for assigning the grade. This must be done within 10 days after the posting of the grade. (If step 1 has already been taken, the student may proceed to step 2.) If the disagreement about the grade is resolved in this discussion, grade change action, where needed, should originate through the instructor.
- If the disagreement is not resolved by the instructor in the above discussion, the student must, within 10 school days of notification of the instructor’s decision, submit to the instructor’s division chairperson a written appeal stating his/her reasons for appealing the grade. Counselors and academic advisors are available to assist the student in developing a written appeal. The student will schedule an appointment with the chairperson to discuss the appeal. If the instructor is the division chairperson, this step should be directed to the Vice President of Instruction.
- If the matter is still not resolved, the student must, within 10 school days of notification by the chairperson, request in writing that a final review be made by the Vice President of Instruction. The Vice President of Instruction will consult with all individuals involved. Upon recommendation by the Vice President of Instruction, the grade in question may be set aside and declared invalid in which case the student may be re-evaluated by the division involved to establish a grade of record. The decision of the Vice President of Instruction will be final.
PART 3. CIVIL RIGHTS COMPLAINTS
Students who believe an ECC employee or another ECC student has discriminated against them because of their gender should register their complaints with Susan Roberson, Student Counselor, at 823-5166, ext. 259. Mrs. Roberson’s office is in the Student Services Department in the McIntyre Building on the Tarboro campus. Students who believe they have experienced discrimination because of a handicap or disability should register their complaints with Cathy Stephenson, Student Counselor, at 823-5166, ext. 331. Mrs. Stephenson’s office is in the Student Services Department of the Rocky Mount campus. Those who believe they have been discriminated against because of their race, age, religion, or national origin should register their complaints with Janice Tolson, Personnel Director, at 823-5166, ext. 262. Mrs. Tolson’s office is located in the McIntyre Building on the Tarboro campus.
I. Students at Edgecombe Community College shall be informed annually of the institutional policy regarding the rights of students regarding their educational records and the privacy of those records. The annual notice to students shall include the following:
- The types of educational records and the information contained therein.
- The name and position of the official responsible for maintenance of educational records, the persons who have access to the records, and the purposes for which they have access.
- The policy of the institution for reviewing and purging records.
- Procedures for challenging the contents of educational records.
- The cost for reproducing copies of records.
- Categories of information designated by the institution as directory information and the condition for release of this information.
- Other rights and requirements.
II. A student at Edgecombe Community College shall have the right to inspect his/her individual educational records upon request to the Vice President of Student Services. The request shall be granted within 45 days. The student shall see the records in the presence of the Vice President of Student Services.
STUDENT is defined as any person who is or has been enrolled and has been in attendance in the institution, either curriculum or continuing education.
EDUCATIONAL RECORDS include records, files, documents, or any other material containing information directly related to a student, such as grades, test scores, attendance, etc. Not included are guidance records, medical and psychological reports, the financial records of the parents, and confidential recommendations if the student has signed a waiver. A student may obtain a copy of his/her record upon request.
III. A student’s record, other than directory information, shall not be made available without the written consent of the student to any party other than:
- Instructors and other officials having a legitimate educational interest.
- Officials of other schools in which the student seeks to enroll.
- Authorized representatives of the Comptroller General of the U.S., the Secretary, the Commissioner, the Director of the National Institute of Education, the Assistant Secretary for Education, or state educational authorities.
- In connection with the student’s application for receipt of financial aid.
- State and local officials or authorities to which such information is specifically required to be reported.
- Organizations conducting studies for educational agencies. Any personally identifiable information will be destroyed when it is no longer needed for the specific purpose for which it was collected.
- Accrediting organizations in order to carry out their specific functions.
- In compliance with judicial order or a lawfully issued subpoena. The student shall be notified of any such transfer of his educational records, and a record of such releases will be in his file. Personally identifiable information shall be released to a third party only on the condition that such a party will not permit any other party to have access to such information without the written consent of the student. The transcript from Edgecombe Community College will include the following statement: “This material is confidential and may be seen only by authorized persons, as specified in the Family Rights and Privacy Act of 1975.’’
IV. Edgecombe Community College will review records periodically and remove all documents which are as much as five years old.
V . The procedure for challenging the content of a record is as follows: The student shall submit a request for a hearing to the Vice President of Student Services. This hearing may be an informal discussion with the student. It should be held and a decision rendered within a reasonable period of time. If the informal hearing does not resolve the issue, a formal hearing may be requested by either party (the student or the College). A formal hearing shall include the following elements:
- The hearing shall be conducted within a reasonable period of time following the request.
- The hearing shall be conducted and the decision rendered by an ECC official or other party who does not have a direct interest in the outcome.
- The student shall be given a full and fair opportunity to present evidence relevant to the issues raised. NOTE: This does not include a challenge to an assigned grade.
- The decision should be rendered in writing within a reasonable period of time after the hearing.
VI. For reproduction of educational records, Edgecombe Community College charges $1 per copy per document.
VII. Public directory information relating to a student includes the following: name, address, telephone number, birthdate, birthplace, major field of study, dates of attendance, and degrees and awards received. Students shall be advised that directory information may be released. A student may request in writing that the Vice President of Student Services not release directory information on him/her. Such a request will be honored.
REPORTABLE COMMUNICABLE DISEASE POLICY Students of the College who may be infected with a reportable communicable disease as defined by the North Carolina Mission for Health Services will not be excluded from enrollment or restricted in their access to College services or facilities, unless medically based judgments in individual cases establish that exclusion or restriction is necessary to the welfare of the individual or other members of the institutional community. Persons who know that they are infected are urged to share that information with their advisor so the College can assist in the appropriate response to their health and educational needs. This information is kept confidential.
VISITORS Visitors who have official business at the College are welcome. However, persons who do not have legitimate reasons for being on the campus are not allowed to use the campus facilities. Loitering is strictly prohibited. Visitors should stop by the receptionist area and pick up an ID badge to wear while on campus.
PERFORMANCE MEASURES RESULTS In February 1999, the North Carolina Board of Community Colleges adopted 12 performance measures for accountability. The performance measures focus primarily on student success and serve as the College’s major public accountability tool. As of August 2004, Edgecombe Community College had achieved the rating of a Superior Performing Institution three times. To achieve a superior rating, a college must meet or exceed standards in five of six performance categories, including progress of basic skills students, passing rates on licensure and certification exams, and employment status of graduates. Each performance measure begins with a description/definition, the standard that must be achieved, and the College’s performance for that measure. These performance measures are based on 2002-2003 figures. Additional information on the 12 performance measures can be found in the Edgecombe Community College Office of Planning and Research.
- Progress of Basic Skills Students. Basic skills students include all adult literacy students. Progress of basic skills students is a composite measure that includes the percent of students progressing within a level of literacy, the percent of students completing a level entered or a predetermined goal, and the percent of students completing the level entered and advancing to a higher level. The standard for progress is 75% for the adjusted composite measure. ECC’s performance was 87 percent. The System average was 79%.
- Passing Rates for Licensure and Certification Examinations. This measure reports the percentage of first-time test-takers from the College passing an examination required for North Carolina licensure or certification prior to practicing the profession. There are two standards that must be met for this measure. The aggregate institutional passing rate is 80%, and the minimum accepted performance on any single reported examination is 70%. ECC’s aggregate score was 92%.
- Goal Completion of Program Completers. The definition of this measure is the proportion of Completers and Non-Completers of certificate, diploma, and degree programs who report that their primary goal for attending Edgecombe Community College has been met. The average performance standard for both Completers and Non-Completers is 95%. The College’s combined average was 99%.
- Employment Status of Graduates. This measure reports the proportion of ECC graduates who are employed within one year of their last attendance. The performance standard is that 95% will be employed. The College’s performance was 100%.
- Performance of College Transfer Students. The purpose of this measure is to compare the performance of ECC associate degree students who transfer to public North Carolina universities with the performance of students native to four-year institutions. The performance of two ECC student groups is measured after transferring to and completing two semesters at four-year institutions: (1) The performance of ECC transfer graduates (completers) after two semesters is compared to the performance of native college juniors and (2) The performance of ECC transfer degree students who do not graduate (non-completers) but who complete 24 semester hours or more and transfer to four-year institutions is compared to the performance of native sophomores. Student performance is measured by grade point average (GPA), and the expected standard is that 85.9% of the combined student groups will earn GPAs at or above the 2.0 level. Edgecombe Community College’s aggregate score was 73.3%.
- Passing Rates of Students in Developmental Courses. The definition of this measure is the percent of students who complete developmental English, mathematics, and reading courses with a grade of “C” or better. The standard is that 70 percent of students who complete a developmental course will have a grade of “C” or better for that course. Seventy percent of ECC students taking a developmental course completed the course with a grade of “C” or better.
- Success Rate of Developmental Students in Subsequent College-Level Courses. This measure compares the performance of developmental students in subsequent college-level English, mathematics, and reading courses to the performance of non-developmental students in subsequent college-level English, mathematics, and reading courses. The standard calls for no statistical difference in the performance of these two populations. At ECC, 84% of developmental students earned a “C” or better in these courses, while 87% of non-developmental students earned a “C” or better in these courses.
- Student Satisfaction of Program Completers and Non-Completers. This measure reports the proportion of graduates and early-leavers who indicate that the quality of the College programs and services met or exceeded their expectations. The standard is that 90% of the combined respondents will report being satisfied with the quality of ECC’s programs and services. Ninety-nine percent of the combined respondents reported being satisfied with the quality of the College’s programs and services.
- Curriculum Student Retention and Graduation. This composite measure consists of the number of individuals completing a curriculum program with a certificate, diploma, or degree, and number of individuals who have not completed a program but who are continuing enrollment in either curriculum or occupational extension programs. The performance standard for this measure is that 60% of the defined fall student population will have either completed their program or still be enrolled the following fall at ECC. Sixty-one percent of Edgecombe Community College students either graduated or are still enrolled at the College.
- Employer Satisfaction. This measure is intended to determine the satisfaction of organizations whose employees have been trained through a community college. The performance standard for this measure is that 85% of employers surveyed will report satisfaction. Ninety-four percent of employers reported satisfaction with ECC-trained employees.
- Business and Industry Satisfaction with Services Provided. This measure is intended to determine the satisfaction of organizations that received services from ECC. The performance standard for this measure is that 90% of businesses/ industries surveyed will report satisfaction with the services provided by ECC. Based on ECC Continuing Education satisfaction survey results, 100% of Business and Industry training course participants were satisfied with the “overall quality of training.”
- Program Enrollment. The definition of this measure is the three-year average enrollment in each curriculum program. The performance standard is a threeyear average annual headcount minimum of 10 students. Two ECC programs fell below that average: Auto Systems Technology and Nail Technician.