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Medical Assisting Admission Policies and Procedures

Students are admitted/readmitted to the medical assisting program in accordance with policies established by the medical assisting faculty and approved by the medical assisting advisory committee and administration. Admission is not guaranteed to all students who apply to the medical assisting program. Admission is competitive and is based on a points-based ranking system. Completion of the medical assisting program does not guarantee success in passing the certification exam.

In all health sciences programs, students are assigned clinical rotations with area healthcare agencies. The student must meet employee health standards and the criminal background and/or drug screening requirements of the agency at the student’s expense prior to or after beginning the program.

The applicant is required to meet steps I-IV before enrollment fall semester. Each step of the admission procedure must be completed before advancing to the next step.

Step I - Application & Enrollment

  1. Submit an application to the college. Choose Medical Assisting as your program of study. Go to www.edgecombe.edu/become-a-student and click on ECC Application for Admission.
  2. Apply for financial aid by completing the Free Application for Federal Student Aid (FAFSA) at www.fafsa.ed.gov. Edgecombe Community College’s school code is 008855. The FAFSA is required to apply for loans, scholarships, or Pell grant.
  3. Submit official transcripts of high school graduation or GED and all college course work. Currently enrolled high school students should submit a partial transcript at time of application and a final transcript at the time of graduation.
  4. Take any necessary placement tests. Call Student Services at (252) 823-5166 x319 to determine if placement testing is necessary. Placement testing is waived for any of the following:
    1. Unweighted high school GPA is 2.6 or higher within the last five years. High school course work must Include Algebra I & II, Geometry, and a fourth-level math course.
    2. Transfer credit for college-level English and/or math courses.
    3. A score of 500 or higher on the SAT (English and/or writing) waives English placement test.
    4. A score of 500 or higher on the SAT (math) waives the math placement test.
  1. Meet with a counselor in Student Services to review placement test results, transfer credits, discuss other programs of interest, obtain your Individual Graduation Plan, and register for your first semester classes. 
  2. Attend New Student Orientation prior to first semester of enrollment.
  3. Attend a Medical Assisting Information Session before March 1st. The schedule for these sessions is located at www.edgecombe.edu/medical-assisting. Click on the Health Sciences Information Sessions link.
  4. Complete a mandatory Medical Assisting Program Application during the Medical Assisting Information Session and submit. Applications are available only at the Information Sessions.

Step II - TEAS V

  1. Take the Test of Essential Academic Skills (TEAS V) before March 1st.
  2. TEAS V scores must meet the following criteria to be eligible for ranking: 
    • An overall score of 52% or higher.
    • Testing occurred within the 24 months prior to the March 1st application deadline.
    • Scores are released to ECC through ATI by the student if testing occurred at a site other than ECC, OR the scores are officially delivered to ECC by the school where the test was taken.
    • All four sections of the TEAS V test were taken. 
    • TEAS V may be taken up to twice a year. If taken more than once, testing must have occurred at least 28 days apart. 
  1. The highest of up to four TEAS scores over 24 months will be used for ranking.

Step III - Ranking & Conditional Acceptance

  1. Students who score a 52% or higher on TEAS V will be competitively ranked.
  2. A student’s ranking points are based on a possible 100 points.
    1. Up to 80 points comes from the Overall TEAS % score (0.8 x TEAS %).
    2. Up to 10 points comes from student’s Biology 163 GPA (BIO 163 GPA x 2.5).
      • All attempted grades will be used in this calculation
    1. Up to 10 points comes from Quality points on completed general education courses from the Medical Assisting IGP (QP x 0.07576)
      • All attempted grades will be used in this calculation.
  1. Students are ranked in order from highest to lowest points. 
  2. Letters of conditional acceptance are sent to the top 20-25 students with the highest points. The number of students who receive letters depends on clinical space available.
  3. The student must accept or reject the seat in writing to the Admissions Counselor.

Step IV - Full Acceptance

After accepting a medical assisting seat, the student must meet the following requirements in order to enroll fall semester:

  1. Attend mandatory Health Science Orientation.
  2. Submit a completed medical form including required immunizations by designated deadline.
  3. Submit background check and drug screen by the designated deadline.
  4. Attend mandatory Medical Assisting Orientation.
  5. Complete all developmental prerequisites (or have transfer credits) for medical assisting general education courses by the end of summer semester (DRE 098, DMA 050).
  6. Demonstrate a 2.5 GPA on completed medical assisting curriculum course work by the end of summer semester. Calculate your GPA at www.edgecombe.edu/medical-assisting. Click on Medical Assisting Curriculum GPA Worksheet. The highest grade on completed medical assisting curriculum courses from all colleges will be used in this calculation, including courses with less than a C.


Readmission Process

Definition of Re-Admit: A student who has previously been enrolled in any medical assisting program. Applicants applying for readmission into the Medical Assisting program should contact the Medical Assisting Program Chair (252) 823-5166 x353 for information concerning this special situation.

Any former Medical Assisting student from ECC’s program or any other Medical Assisting program desiring re-admission to the Medical Assisting program must complete the following items that will be used in consideration of their re-admissions application:

  1. Any former Medical Assisting student from ECC and any other Medical Assisting Program outside of ECC may only re-apply one time for consideration of re-admission into the ECC Medical Assisting Program.
  2. Meet the current admission requirements and procedures required of all Medical Assisting applicants by the designated date.
  3. Submit a detailed, professionally written letter with their application to the Program Chair stating:
    1. the reasons for previous withdrawal or dismissal from the program;
    2. the reasons he/she desires to be re-admitted;
    3. the circumstances that have changed to indicate that the applicant would successfully complete his/her Medical Assisting education at this time;
  1. Applicants seeking re-admission will be required to:
    • Have a pre-admission conference with the Medical Assisting Program Chair.
    • Demonstrate competency of certain knowledge, skills, and medication calculations appropriate for the point of re-entry to the program at the Program Chair’s request. A re-admission applicant will be required to repeat any Medical Assisting program courses not completed within the previous two years. The admission entry point of re-admission applicants will be determined by the Program Chair.

 

revised August 2014