General College Contents

Bylaws of the Board of Trustees

POLICIES - APPROVED BY THE BOARD

Trustee Emeriti
Conflict of Interest
Political Activity of the College President
Bookstore Policy

The Following are Policies of the Board of Trustees that have been approved by the Board and are included for Board Information.

TRUSTEE EMERITI
A Trustee or former Trustee who has served for a minimum of eight years and attained the age of seventy years may be elected by the Board of Trustees as a Trustee Emeritus. This position shall be reserved for those Trustees with records of distinctive service. Trustee Emeriti shall be elected for life. They shall be entitled to receive notices of all meetings of the Board, to attend and speak at all such meetings, to receive minutes of all meetings of the Board and Executive Committee, and to be members of all committees except the Executive Committee. They shall have the power to vote in meetings of any committee on which they serve, but shall not have voting powers in meetings of the Board of Trustees. A Trustee Emeritus shall not be counted as a member of the Board of Trustees. A Trustee Emeritus shall not be counted as a member of the Board for any purpose.

CONFLICT OF INTEREST
In compliance with G. S. 115D-26, all local trustees and employees of Edgecombe Community College will adhere to the conflict of interest provisions stated in G.S. 14-236. This statute prohibits public officials and firms in which they have a financial interest from conducting business with the College.

POLITICAL ACTIVITY OF THE COLLEGE PRESIDENT
The President of Edgecombe Community College is encouraged to exercise his/her rights and obligation on citizenship through participation in public affairs. The following policy for political activity of the President shall be observed:

(a) If the President decides to run for public office, he/she shall notify the local Board of Trustees of his/her intention to run and certify that he/she will not campaign or otherwise engage in political activities during hisher regular work hours or involve the college in his/her political activities.

(b) If the President is elected to part-time public office, he/she shall certify to the local Board of Trustees that his/her office will not interfere with his/her carrying out the duties of his/her position with the college, or request leave.

(c) If the President is elected or appointed to a full-time public office to the General Assembly, he/she shall be required to take a leave of absence without pay upon assuming that office. The length of the leave absence shall be determined by the Board.

(d) If the President if a candidate for public office, he/she is prohibited from soliciting support during his/her regular work hours. He/she is also prohibited from soliciting support on college property unless otherwise authorized by the Board. The authorization must be on a case-by-case basis.

(e) The Board shall notify the State Board if the college President should become a candidate for public office or if the College President is elected or appointed to a public office.

Definitions as used in this rule.
(a) Public office means any national, state or local governmental position of public trust and responsibility, whether elective or appointive, which is created or prescribed or recognized by constitution, statute, or ordinance.

(b) Membership in the General Assembly is a full-time public office under this rule.

EDGECOMBE COMMUNITY COLLEGE BOOKSTORE POLICY
The President is authorized to establish and operate a bookstore for the benefit of the students and staff in accordance with GS 115D-58.13 and GS 115D-5(al). The purpose of the store is to offer textbooks and other instructional materials for sale to the students of the college, offer clothing and other materials with the college's insignia, offer limited toiletries, cards, and miscellaneous items, and offer such office supplies and equipment as may be needed by the college, and to provide a means for students to dispose of used or unwanted textbooks purchased from the college's bookstore.

Bookstore Pricing. With the exception of new textbooks the pricing of merchandise for resale will be priced at the prevailing market rates peculiar to the particular industry of the merchandise offered for resale. The estimated annual average Gross Profit on sales should not exceed 25% on new textbooks. Used textbooks will be priced based on the bookstore's new text price in a manner consistent with current industry "buyback" and resale mechanisms. At no time will merchandise be offered as a product group whereby the college through its pricing policies will offer merchandise at such low a price as to provide unfair competition for the privately owned stores in the Edgecombe County area.

Bookstore Profits. Profits earned by the bookstore may be used for any item that benefit the general student population of the college and for the operation of the bookstore. In particular:

1. Support of bookstore operating expenses including, but not limited to salaries, supplies, travel, materials, operating resources, and equipment associated with the operation, support and enhancement of the bookstore.

2. Student aid and/or scholarships.

3. Other expenditures of direct benefit to students (e.g., funding of positions for financial aid and student activities, etc.).

Bookstore profits may not be used for:
1. Supplemental salaries of any personnel except as allowed above.
2. Administrative support of the college other than that allowed above.
3. College entertainment expense.

The President will submit a recommendation for the use of the bookstore profits
consistent with these policies to the finance committee of the Board of Trustees.
The finance committee has the authority to approve the use of these funds consistent with these policies.