General College Contents

Bylaws of the Board of Trustees

ARTICLE IV - COMMITTEES

Section 1. Types of Committees and Method of Appointment
Section 2. The Limitation of Authority of Committees
Section 3. The Executive Committee
Section 4. Standing Committees
    (a) Buildings and Grounds Committee
     (b) Finance Committee
     (c) Personnel Committee
Section 5. Other Committees

Section 1. Types of Committees and Method of Appointment
The Board may establish such standing committees and such ad hoc committees as it deems necessary to secure and protect the College's welfare. The chair shall appoint the members of all committees.

Section 2. The Limitation of Authority of Committees
If the Board in regular or special meeting authorizes a committee to act on a matter referred to it, the chair of the committee shall report within a reasonable time to the Board the action taken, and the action of the committee shall be final; otherwise, committee action shall be reported as a recommendation for consideration and action by the Board at a regular or special meeting.

Section 3. The Executive Committee
The Executive Committee of the Board shall consist of the Chair, Vice Chair, Secretary, Chair of the three standing committees of the Board, and a Board member who serves as a member of the Edgecombe Community College Foundation Board. The Executive Committee shall have and exercise all the powers of the Board between meetings of the full board. Written reports of the actions of the Executive Committee shall be submitted to the full Board at the next regularly scheduled Board meeting.

Section 4 Standing Committees

(a) Buildings and Grounds Committee
The Buildings and Grounds Committee shall consist of four members of the Board and the Chair of the Board who shall serve as ex officio member with voting privileges. The Committee shall meet as necessary to discharge its functions and to accomplish any special tasks assigned to it by the Board. This Committee shall, subject to applicable standards of the State Board, have the following regular functions:

1. To carry out, or require to be carried out, studies relating to sites, buildings and grounds.

2. To recommend to the Board, after consultation with the President, the institution's campus planner and architect, additions, deletions, and/or alterations to the College's Buildings and Grounds.

3. To recommend for inclusion in all planning, architectural, and construction contracts, all appropriate provisions for the protection of the interests of the College.

4. To recommend to the Board, after consultation with the President, a long-range campus plan and architectural plans for all construction.

5. To make recommendations to the Board after consulting with the President, regarding the immediate and long-range building and facilities needs of the College.

6. To recommend to the Board the call for bids on College construction and the awarding of contracts.

7. To make recommendations to the Board, after consultation with the President, regarding plans and programs of maintenance of the campus and its property and regarding the beautification of the campus.

8. To recommend to the Board adequate insurance coverage of buildings and their contents and for other facilities.

9. To recommend to the Board of Trustees the securing or granting of easements and rights-of-way.

The Buildings and Grounds Committee shall have such other functions, regular and special, as the Board may authorize.

(b) Finance Committee
The Finance Committee shall consist of four members of the Board of Trustees and the chair of the Board of Trustees who shall serve as ex officio member with voting privileges. This Committee shall, subject to applicable standards of the State Board, have the following regular functions:

1. To make recommendations to the Board regarding the fiscal policies of the College.

2. To receive, study and recommend to the Board, with such modifications as it deems appropriate, the President's recommended budgets for current operations and capital outlay.

3. To receive, study and recommend to the Board, with modifications it deems appropriate, any special or unusual expenditure of any type recommended by the President.

4. To receive, study and take such action as it deems appropriate on any report on the budget, purchasing and accounting functions required by it of, or presented to it by, the President.

5. To recommend to the Board, policies and decision regarding investment of any surplus or restricted monies.

6. To recommend to the Board, policies and decisions regarding the receipt and disposition of any monetary bequests, gifts, grants and donations, the care of all securities, and regarding contracts for instructional or research services or other purposes with private or governmental firms, persons or agencies.

7. To represent the Board before the Board of County Commissioners, the Legislature, the State Board of Community Colleges, the Community College System, and other agencies and offices in matters concerned with the securing of adequate financial support for the needs of the College for current operating expenses and support for its needs for capital outlay.

8. To recommend to the Board, a tax levy of a rate adequate for the local support for current expenses of the College.

9. To recommend to the Board, policy to govern the receipt, security, depositing, accounting, and expending of all trust and non-trust funds pertaining to the College, in accordance with the law and State Board regulations.

10. To recommend to the Board, appropriate bonding policy to govern College employees entrusted with funds of all kinds.

11. To approve, on the recommendation of the President, the transfer of local funds within line items in the budget.

12. To receive and examine the audit of the College books and make such recommendations to the Board as it may deem appropriate.

13. To recommend to the Board of Trustees that issuance of bonds or notes be effected and recommend that special taxes be levied for the purpose of meeting payments of principal and interest on such bonds and notes, when the capital outlay requirements of the College make such action necessary.

(c) Personnel Committee
The Personnel Committee shall consist of four members of the Board of Trustees and the chair of the Board of Trustees who shall serve as ex officio member with voting privileges. The Committee has the following functions:

1. To participate in the hiring of all personnel. The President has the responsibility to immediately replace all faculty, administrative, clerical, maintenance, and staff positions that may be vacated for any reason (i.e. death, resignation, or new positions) with the most qualified applicant vailable at the time. All such positions are brought before the Personnel Committee and/or full Board as to notification of their employment on an annual basis.

2. To participate in the discharging of employees, following the procedures described below:

a.    The President or his/her designee has the authority to discharge any full-time employee according to established policies or procedures of either the State or the local Board. The Personnel Committee may be consulted concerning the discharge of such personnel. The Board
upon recommendation of the President approves the discharge of full-time employees on an annual basis.

b.    The recommendation for discharge of the President of the college comes from the Personnel Committee of the Board.

c.     The Personnel Committee is notified of all resignations of full-time employees and all non-renewal of contracts for full-time employees and may present such recommendations to the Board.

3. To approve all educational leaves of absence and make such recommendations as deemed necessary to the full Board.

Section 5. Other Committees

The Board, serving as the Committee on Accountability and Audit, shall review all findings(concerns/exceptions) from reports that address accountability for college operations.

It shall be the privilege of the Chair of the Board to appoint other permanent or temporary committees as the
need arises.